![]() Put in 2 single-page bank statements and 1 four-page letter. There’s a couple of different scanning scenario’s that are required for a high Wife Acceptance Factor (WAF). In my case, the software is running in a Windows XP Virtual Machine (VMWare Server 2.0). The main challenges I ran into are linked to the Scansnap Manager software. Overview of paperless office applications Scansnap and Hazel a paperless match in heaven How to manage your collection of PDF files Your Paperless Office (good online book about document management. NOT: auto- tagging based on content is not possible.This will place the files in a folderstructure just like the categories in DT. SOLUTION: Use the Database and do a regular EXPORT of all folders. When indexing existing files on changes will be made, nor will they be placed in some kind of organized folder structure You only modify the names if you import all the scans into the DevonThink database. Manual moving to folders (categories) but the system will suggest a destination folder based on the contents.There’s even free applications that are better.Īfter testing a lot of application it looks like I will stick with DevonThink Pro. Looks like a typical case of bad programming relying on nothing but. It’s a HUGE install (1.1 GB) and looking at the functionality I have NO idea why it’s that big. I also tested the Scansnap Organizer software. A great article on how to install Scansnap manager OSX (S1500 m) if you bought the $100 cheaper (but identical) Windows version (S1500). More info on the Scansnap software is available in the Community. This software is needed to control your scanner as it isn’t TWAIN compliant. The scanner comes with the Scansnap Manager. Browser? Folder structure? Search? iPad/iPhone? Accessibility: With all of this information stored, your wife should be able to find a document.Check-out online backup services like Backblaze and others. Backup: When you collection grows it becomes more and more important to have a good backup.Security: With all of your mail stored as files, make sure only you have access to these files. ![]() Software: Once you have scanned a piece of paper, it needs to be organized in a way that you can find it.Hardware: Get a good scanner, as small as possible, low power (or good stand-by power consumption).The result is that I can place the scanner anywhere in the house because it connects to it’s software over WiFi. Check out the Scanner post for more information. Yojimbo ($ 35, OSX) manage, tag and find documents.iDocument ($ 49, OSX) manage documents, assign tags, automate, batch and more.EagleFiler (€ 32, OSX) manage files, assign tags and provide smart filters (interesting!).DevonThink ($80, Pro:$150, Mac only) Interesting, automatically recognize/organize documentsĬannot rename automatically or recognize documents based on the contents.This might be the first application that I’m going to test-drive. Benubird PDF (free, Windows) PDF file manager.OpenKM document management system (Open Source).Note: software only works with own scanner (Win) or limited number of scanners (Mac) That means it can use keywords to rename a file but you have to select them, every time. Very interesting, renames PDFs based on keywords or text location. Irislink ReadIris Corporate ($471, Windows)ĭoes not store files in location based on content and is quite expensive.This is the software I ran into when researching this project. Store files based on tags (not mandatory! See examples above).Bank statement Wife: ingbank, 2011, march, statement, Wife.Bank statement DJ: ingbank, 2011, march, statement, DJįolder: \bank\creditcard\amex\statement\2011.American Express letter: americanexpress, 2011, january, other.KPN phone bill: kpn, 2011, march, bill, phone.Tagging and renaming PDF files based on content (some of this could be done by A-pdf renamer).Close scanner and put the paper in a big box.Put in a piece of paper and hit the scan button.Open scanner (which then auto-connects to the scanning SW).Software: Scansnap Manager 5.0L24 (Windows XP) Goal (high WAF) For this project I have ordered a Fujitsu Scanner (click for more technical details!). Here’s what I learned when setting up my Paperless Home. Goal: getting rid of incoming paper asap, continueing with electronic documents
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